How-to
How to hire an AI digital worker, step by step
Updated · By the Rini team — we build Rini, and say where it isn't the right fit.
Short answer
To hire an AI digital worker: pick one repetitive job, describe the role in plain words (name, responsibilities, tone), connect only the tools that job needs, decide which actions need your approval, set how often it runs, then review its first week of drafts. In Rini this takes about five minutes, and nothing goes out until you approve it.
The steps
- 1
Pick the job
Choose one recurring task you can judge easily — inbox triage, first-pass ticket answers, bug-report triage, or meeting follow-ups.
- 2
Describe the role
Give the worker a name, a role and a personality, and write its responsibilities the way you would brief a new hire. Rini offers example roles — email worker, support agent, developer, researcher, website assistant — to start from.
- 3
Connect only what it needs
Grant the specific tools the job requires, such as Gmail and Google Calendar for an email worker or GitHub and Sentry for a developer. You can add or revoke tools at any time.
- 4
Set the guardrails
Decide what it may do alone and what needs your yes. Sending, publishing, merging and paying are good candidates for approval.
- 5
Choose a schedule
Background workers in Rini run every 15 minutes, every hour, every 6 hours, or once a day, and leave each run as a draft on your Runs page.
- 6
Review the first week
Approve, edit or dismiss each draft and read the activity log. Once you trust the output, give it a second job — or hire a second worker.
Tips for a good first worker
- Start narrow. "Draft replies to customer emails about billing" beats "handle my inbox".
- Write down what good looks like — tone, length, what to escalate.
- Keep approvals on until the drafts consistently go out with light edits.
- Invite your team to the organization so everyone shares the same workers and connections.
Frequently asked questions
How long does it take to set up an AI digital worker?
In Rini, usually under five minutes: sign up with Google or email, answer a few onboarding questions, and Rini helps you build the first worker and connect its tools.
Do I need technical skills?
No. Setup is plain language and point-and-click. Technical teams can go deeper with custom skills and integrations, but it isn't required.
Can I try it before paying?
Rini has no free plan, but you can explore a sample workspace with example data before paying, and plans are month-to-month so you can cancel anytime.
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